UPDATE | Protecting your business with loans under the Paycheck Protection Act

Integrity HR Management is committed to keeping our clients up to date regarding the government response to the COVID-19 virus. Our goal is to provide the latest information in real time so our clients can make the necessary decisions to protect their business and employees.  

The firm McGuireWoods has provided us with an excellent write-up for the pending Paycheck Protection Act. In summary, the article will help provide answers to the following questions:

Will my business qualify for the Paycheck Protection Act loan?

 500 Employees

How much can my business borrow under the Act?

2 1/2 X Average Monthly Payroll

What bills can I pay with the loan?

Payroll, Rent, Utilities

Will I have to repay the loan?

Loan Forgiveness Available 

Please see the full article below-

March 26, 2020

McGuireWoods is monitoring the evolving availability of government-sponsored emergency loan programs for U.S. businesses during the COVID-19 pandemic, including federal programs available from the U.S. Small Business Administration (SBA) under the Small Business Act and under the Small Business Investment Act.

This alert provides current information regarding the expected expansion of the amount, eligibility standards and availability of loans provided by lending institutions and 100 percent guaranteed by the federal government pursuant to the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) and Section 7(a) of the Small Business Act (15 U.S.C. 636(a), the Business Interruption Loan Program).

The CARES Act has not been enacted yet, but was passed by the U.S. Senate in the early hours of March 26, 2020. It now moves to the U.S. House of Representatives, where House Speaker Nancy Pelosi has indicated a vote on the CARES Act could be taken up as early as March 27, 2020. U.S. Secretary of the Treasury Steve Mnuchin indicated in public comments on March 26, 2020, that the U.S. Treasury Department intends to have rules providing for expedited review and funding of this new loan program available as early as April 3, 2020.

Assuming the CARES Act is enacted in the form passed by the Senate, Title I of the CARES Act (the Paycheck Protection Loan Provisions) will establish a new paycheck protection loan program making available up to $349 billion of loans by banks and other lending institutions to small businesses and others. These loans are intended to cover the cost of maintaining payroll, insurance and other expenses arising from maintaining pre-COVID-19 employment and compensation levels (COVID-19 Paycheck Protection Loans) for eight weeks after funding of each such loan.

All COVID-19 Paycheck Protection Loans will be 100 percent guaranteed by the SBA and will be subject to cancellation/forgiveness of all or a portion of the principal amount thereof if the applicable borrower satisfies the full-time equivalent employment and compensation requirements described below.

In addition, as described in more detail below, the Paycheck Protection Loan Provisions (1) expand the types of businesses, groups and individuals eligible for COVID-19 Paycheck Protection Loans, including companies with up to 500 employees each and self-employed individuals; (2) relax certain eligibility requirements (although the Affiliation Rules analysis that can hamper access to SBA loans for portfolio companies of private equity investors still applies to most businesses, as do corporate guaranty requirements); (3) permit deferral of principal and interest payments for up to a year; and (4) waive all personal guarantee and all collateral requirements otherwise applicable under the Small Business Act.

COVID-19 Paycheck Protection Loans will be processed by banks and other financial institutions, and not by direct application to the SBA. A large number of lenders are already qualified to provide loans under the Business Interruption Loan Program; however, it is up to those existing lenders whether they choose to opt into the COVID-19 Paycheck Protection Loan program, and the Paycheck Protection Loan Provisions provide the Treasury Department broad latitude to expand the list of available lenders quickly after enactment of the CARES Act.

Key provisions with respect to COVID-19 Paycheck Protection Loans are set forth in more detail below.

• Qualified Entities:
  • Small Business Concerns. Any business that already qualified as a “small business concern” under the existing Business Interruption Loan Program (including those that have more than 500 employees each, as permitted under the SBA’s Table of Small Business Size Standards) qualify for COVID-19 Paycheck Protection Loans.
  • Maximum Employees. During the covered period, all businesses, most nonprofit organizations, veterans organizations and Tribal business concerns that each employ (a) 500 employees or fewer (including any employee employed on a full-time, part-time or other basis) or (b) if higher, the maximum number specified for the type of business in the SBA’s Table of Small Business Size Standards, are eligible to qualify for COVID-19 Paycheck Protection Loans. Each case is subject to analysis under the Affiliation Rules unless a special exemption from the Affiliation Rules applies.
  • Hotels and Restaurants. Hotels, casino hotels, restaurants and other food service providers (a) that have no more than 500 employees per location will also qualify for COVID-19 Paycheck Protection Loans and (b) are exempted from the Affiliation Rules applicable to other businesses.
  • Sole Proprietors, Independent Contractors and Self- Employed Individuals. Individuals who operate under sole proprietorships or as independent contractors, as well as individuals who qualify as “self-employed individuals” under Section 7002(b) of the Families First Coronavirus Response Act (based on eligibility to receive sick leave if similarly employed by an employer), also will qualify for COVID-19 Paycheck Protection Loans.
  • Nonprofit Organizations. Organizations described in Section 501(c)(3) of the Internal Revenue Code (the Code) that are exempt from taxation under Section 501(a) will qualify, but the Affiliation Rules apply to such organizations.
  • Veteran’s Organizations. Organizations described in Section 501(c)(19) of the Internal Revenue Code that are exempt from taxation under Section 501(a) of the Code will qualify for COVID-19 Paycheck Protection Loans, but the Affiliation Rules apply to such organizations.
  • Tribal Business Concern. Also qualifying for COVID-19 Paycheck Protection Loans are small business concerns that are either (a) wholly owned by one or more Indian tribal governments or by a corporation wholly owned by one or more Indian tribal governments; or (b) owned in part by one or more Indian tribal governments, or a corporation that is wholly owned in part by one or more Indian tribal governments, as long as all other owners are U.S. citizens or small business concerns.
• Other Requirements:
  • Limited Affiliation Rules Waivers. Compliance with the Affiliation Rules under Section 121.103 of Title 13, Code of Federal Regulations, are waived for (1) hotels, casinos and restaurants with 500 or fewer employees each; (2) any franchise assigned a franchise identifier code by the SBA; and (3) business concerns receiving financial assistance from a Small Business Investment Company (SBIC) Fund. A determination of what is a “small business” must include the annual receipts and the employees of its affiliates. Affiliation is determined by the ability to control. When the ability to control exists, even if it is not exercised, affiliation exists. Affiliation is a totality-of-the-circumstances test and includes factors such as ownership, management, previous relationships with or ties to another concern, and contractual relationships as detailed in 13 CFR 121.103.
  • Existence as an Employer. Lenders extending COVID-19 Paycheck Protection Loans are directed to confirm whether the borrower (1) was in operation as of Feb. 15, 2020, and (2) had employees for whom the borrower paid salaries and payroll taxes, or paid independent contractors as reported on a Form 1099 MISC.
  • Certification. Each borrower of a COVID-19 Paycheck Protection Loan must certify in good faith that (1) the loan request is necessitated by current economic conditions to support ongoing operation of the business; (2) funds will be used to retain workers and maintain payroll or make mortgage, lease and/or utility payments; and (3) it does not have an application pending for, and has not and will not receive between Feb. 15, 2020, and Dec. 31, 2020, a duplicative COVID-19 Paycheck Protection Loan.
• Maximum Loan Amount: The maximum principal amount of any COVID-19 Paycheck Protection Loan for each borrower will equal the lesser of
  • $10 million; or
  • The sum of
    • the average monthly payments for payroll costs of such borrower for the one-year period prior to the loan date (subject to alternative calculations for seasonal businesses or otherwise eligible recipients who were not in business during the period from Feb. 15 - June 30, 2019) times 2.5, plus
    • the outstanding amount of any emergency loan under Section 7(b)(2) of the Small Business Act (SBA Emergency Loan) that was made during the period commencing Jan. 31, 2020, and ending immediately prior to the date that the COVID-19 Paycheck Protection Loan is made available to the borrower (as a means of refinancing any such SBA Emergency Loan as part of the Paycheck Protection Loan, so long as and to the extent that the SBA Emergency Loan was for substantially the same purpose as the Paycheck Protection Loan).
• Interest Rate: The interest rate applicable to COVID-19 Paycheck Protection Loans may not exceed 4 percent per annum. Payment of interest is required to be deferred for at least six months and not more than one year.
• Use of Loan Proceeds: The proceeds of any COVID-19 Paycheck Protection Loan may be used for any of the following limited purposes: payroll costs, group healthcare benefit costs during paid sick/medical/family leave, insurance premiums, employee salaries and commissions, mortgage interest payments, rent, utilities and interest on existing debt.
• Loan Payment Deferral: The CARES Act requires all lenders to provide complete payment deferment for all principal, interest and fees with respect to COVID-19 Paycheck Protection Loans for a period of at least six months and not more than one year. The CARES Act authorizes the SBA to issue further guidance on loan deferrals within 15 days after enactment.
• Refinancing COVID-19 Emergency Loans: An applicant that already obtained a COVID-19 Emergency Loan prior to the date a COVID-19 Paycheck Protection Loan is made available to it may refinance the outstanding amount of the COVID-19 Emergency Loan as part of the COVID-19 Paycheck Protection Loan to obtain the latter’s more favorable terms.
• Other COVID-19 Emergency Loans: If an applicant obtained a COVID-19 Emergency Loan between Jan. 31, 2020, and the date a COVID-19 Paycheck Protection Loan is made available to it, but the COVID-19 Emergency Loan is for a different purpose than the COVID-19 Paycheck Protection Loan, the CARES Act does not prohibit the borrower obtaining both loans.
• Loan Forgiveness:
  • Amount of Forgiveness. Pursuant to Section 1106 of the CARES Act, all or a portion of the principal amount of each COVID-19 Paycheck Protection Loan equal to the amount of payroll costs, mortgage interest, rent obligations and utility payments — in each case paid during the eight-week period following the making of a COVID-19 Paycheck Protection Loan — is intended to be canceled and forgiven for each borrower that satisfies the forgiveness requirements.
  • Forgiveness Reductions. The amount of a COVID-19 Paycheck Protection Loan to be forgiven will be reduced as follows.
    • Any reduction in the average number of full-time equivalent employees employed by the borrower during the eight-week measurement period beginning upon origination of the loan, as compared to one of the following (at the borrower’s election):
      • the average number of full-time equivalent employees per month employed between Feb. 15, 2019, and June 30, 2019, or
      • the average number of full-time equivalent employees per month employed between Jan. 1, 2020, and Feb. 29, 2020.
    • Compensation reductions per employee of more than 25 percent versus compensation during the most recent full quarter for which the employee was employed before the eight-week measurement period, subject to the following exceptions and adjustments:
      • Employees who received compensation of more than $100,000 per annum during 2019 are excluded from this calculation.
      • Additional forgiveness is provided for additional wages to tipped workers and allowances are available for seasonal employers.
    •  The loan forgiveness calculation is made without regard for reductions in full-time equivalent employees or individual employee compensation between Feb. 15, 2020 (as compared to the number of full-time employees and full-time employee compensation as of Feb. 15, 2020), and 30 days after the date of enactment of the CARES Act, so long as such position elimination or compensation reduction is reversed by June 30, 2020.
  •  Not Taxable Income for Federal Income Tax Purposes. The portions of COVID-19 Paycheck Protection Loans that are forgiven in accordance with the CARES Act are excluded from gross income for federal taxation purposes of each applicable borrower.
• Waiver of Collateral Requirements: During the covered period, the collateral requirements of the Small Business Act are waived for COVID-19 Paycheck Protection Loans.
• Waiver of Personal Guarantees: During the covered period, the personal guarantee requirements under the Small Business Act are waived for COVID-19 Paycheck Protection Loans, but corporate guarantees are not waived and may be required by a lender. The Paycheck Protection Provisions expressly disclaim any recourse against individual shareholders, members or partners of an eligible recipient for nonpayment (except to the extent the shareholder, member or partner uses a COVID-19 Paycheck Protection Loan for an unauthorized purpose).
• Maturity: The principal amount of a COVID-19 Paycheck Protection Loan that is not forgiven in accordance with the CARES Act will continue as a loan guaranteed by the SBA with a maturity to be agreed with the applicable lender, not to exceed 10 years.
• Fee Waivers: The CARES Act waives guarantee fees and annual fees typically payable to the SBA under the Business Interruption Loan Program during the covered period. In addition, prepayment penalties are waived.

The landscape of available emergency stimulus is changing rapidly. McGuireWoods will continue to provide relevant updates on resulting disaster loan programs as information becomes available.

If you have any questions or if we can be of assistance, please contact us.

McGuireWoods has published additional thought leadership related to how companies across various industries can address crucial COVID-19-related business and legal issues.